Last Updated: 10/10/2022
Privacy Policy
Together, we are changing what’s possible. To Intergrate To Zero, we need to integrate the work between planning and on the ground action across renewable energy systems.
Central to this mission is our commitment to be transparent about the data we collect about you, how it is used, and with whom it is shared. This Privacy Policy applies when you use our services as described below. By using the Integrate to Zero website generally or by registering as a user of our services, you agree to the use as set out in this Privacy Notice. We offer our users choices about the data we collect, use and share as described in this Privacy Policy and Terms of Use.
How we use your data
We are committed to protecting and respecting your privacy and will only use your personal information:
to provide and improve our services to you
to compile anonymous statistics, for example, website usage statistics
to provide you with personalized content
to market our services including alerting you to events
to manage our relationship with you and other stakeholders
to process and respond to inquiries
to fulfil our legal obligations
for other legitimate business purposes
Purposes of data processing
Processing concerns the following categories of data:
Surname, first name, date of birth, academic title, nationality, gender, event attendance and role, religion, marital status, children and other family members, place of birth, former surnames
Contact data (for example, telephone, email, address)
Photo identification (where provided)
Correspondence
Data on the establishment and administration of business relationships
Contact and newsletter forms
Events and webinar platforms
Data inputted via forms will be retained indefinitely and may be used for our email campaigns. If a specific message is sent along with a form it may be directed to the relevant party as required for follow up. At any point you may request to be removed from the database by using the unsubscribe link in the newsletter or sending an email to the address at the bottom of the newsletter.
How and why we share your information
Please note that we may on occasion be required to share your information with third parties who provide services to us or on our behalf. This includes:
where we outsource services, for example, internet data collection
where we use photographs and videos from Integrate to Zero events to publicize our work for example through hosting them on our website, in publications, brochures, websites, and on social media. This may include publicity in cooperation with third-party organizations
to confirm or update the information provided by you
to provide you with important information, inform you of events, or update you about our services
for other purposes disclosed at or before the information was collected
We have taken steps to ensure that all such entities keep your personal information confidential and secure and that the personal information is only used for specified purposes that we have informed you of.
We will only disclose information to other third parties once you have given your consent, or where we are required to do so by law.
Confidentiality
We acknowledge that the information you provide may be confidential. We will never sell or rent your data. Nor do we distribute or otherwise make personal information commercially available to any third party, except with our service providers as disclosed in this Privacy Notice.
We will maintain the confidentiality of and protect your information in accordance with our Privacy Notice and applicable laws (EU Regulation 2016/679 – EU Data Protection Basic Regulation – Data Protection Law).
Transmission of personal data
To the extent necessary for the aforementioned purposes, we will disclose your personal data to:
IT service providers used by us
administrative authorities, public corporations
other recipients designated by you
other recipients necessary for the fulfillment of instructions.
Your rights
You have the right to apply for a copy of the information we hold about you by writing to us using the contact details below. This is called a data subject access request. We may require further information from you to verify your identity before disclosing any personal information to you.
You also have the right to have any inaccurate information about you corrected. We want to make sure that your information is accurate and up to date and may check with you from time to time to verify it.
You may ask us to correct or remove any information that you think is no longer up to date. Please contact us using the contact details below if you would like any corrections made to your information. In addition, you may request in writing using the contact details below, that identifiable photos of you are removed from public viewing and use.
If you do not want to receive information from us
If you receive marketing materials from us, you may withdraw your consent for us to send these to you at any time and free of charge by using the contact details below.
Cookies
Cookies are files, used by most websites, that contain small amounts of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your computer’s hard drive.
The Integrate to Zero website uses cookies to collect information automatically. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. The cookies collect information about the user, such as Internet protocol (IP) addresses, navigation through the site, the software used, and the time spent, along with other similar information. These will be anonymized so that the user is not specifically identified. The information will be stored and analyzed for internal website traffic analysis.
Security
The security of your personal information is important to us. We implement commercially acceptable security safeguards designed to protect your data, such as HTTPS. We regularly monitor our systems for possible vulnerabilities and attacks. However, no method of transmission over the internet, or method of electronic storage, is 100% secure.
Please note that we assume no liability whatsoever for the disclosure of information due to errors in data transmission and/or unauthorized access by third parties not caused by us (e.g. hacking of email accounts or telephone, interception of faxes).
Changes to this notice
This Privacy Policy is effective from 27 September 2022 and will remain in effect until updated.
We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. If we make any material changes to this Privacy Policy, we will notify you either through the email address you have provided us or by placing a prominent notice on our website.
Your continued use of the Service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.
Contact Information
If you have any questions in relation to this Privacy Notice, or if you would like to contact us to exercise your rights as stated in this Privacy Notice, please contact us at info@integratetozero.org